WVEA seeks to keep you apprised of policies the West Virginia Board of Education has on public comment. Your ability to provide the students in your classroom with the best education possible is impacted by the policies passed by the West Virginia Board of Education. We urge you to read the synopsis of proposed policy revisions listed below and respond to the WVDE with your comments.
Currently on comment until 4 pm on November 12th:
Policy 3234 - School Calendar
The West Virginia Legislature passed Senate Bill 359 during the 2013 legislative session, which among other things amended WVC §§ 18-5-45, 18-5A-5 and 18A-5-2 regarding the school calendar to provide county boards of education more flexibility in adopting a school calendar that meets their individual needs while at the same time requiring that the county boards provide students with a minimum of 180 separate days of instruction.
Rather than create a new policy, State Board Policy 3234, entitled “Year-Round Education Programs,” was used, amending the name to School Calendar, and deleting all provision of the previous policy and replacing them with the provisions included in the attached policy. The proposed policy sets forth general criteria for the adoption of annual school calendars and provides as much flexibility as possible considering the statutory requirements contained in WVC §§18-5-45, 18-5A-5 and 18A-5-2. The policy applies to all local education agencies that develop school calendars, which are the county boards of education and the multi-county vocational centers. The institutional programs operated by the West Virginia of Education and the Schools for the Deaf and the Blind also adopt, with certain modifications, the provisions of the policy.
County boards of education and multi-county vocational centers will have more flexibility in developing their calendars each year that meet their local needs while at the same time ensuring that all statutory requirements are met. These include: the requirement that county boards hold at least two (2) public hearings that allow all interested parties to discuss the school calendar; that they provide no less than 180 separate days of instruction; and, that faculty senates be provided a two hour block of time to meet on a day schedule for the opening of school prior to the beginning of the instructional term and at least four additional two-hour blocks of time during non-instructional days scheduled at least once every 45 instructional days. Other changes include the beginning and closing dates of the minimum 200-day employment term has been extended from 43 to 48 weeks and the five instructional Support and Enhancement days have been eliminated. These changes should result in more flexibility and more community involvement in the design and adoption of annual school teachers.
PDF of the Policy
Link to WVDE Comment site
Policy 2422.8 - Medication Administration
Medication administration occurs on a daily basis in the West Virginia public school system. In 2010/11 school year, approximately 22% of children in West Virginia’s public schools require regular and ongoing health services during the school day for chronic medical conditions. The type and amount of basic and specialized health care procedures in WV schools increases every year with new medical technology and advancement in chemical laboratories to create new medications. The school nurse oversees the delegation of medication administration in schools. The Medication Administration Policy outlines the safe and standard procedures for administration of medication in the school setting. W. Va. Code §18-5-22 creates the Council of School Nurses to provide school health guidance on policies and procedures (see attached list of 2013-13 members).
The revisions have allowed for further clarifications in over-the-counter medications and the incorporation of fluoride rinse program through West Virginia Department of Health and Human Resources to assist with decreasing dental caries by possibly 35%. The policy revisions clarify emergency medications including the additional optional allowance of stock epinephrine through new legislation (W. Va. Code §18-5-22c). The revisions provide County Board of Education with the option to adopt a stock epinephrine policy under the standing order of a licensed prescriber. The optional stock epinephrine policy would allow school nurses to administer and delegate to designated and trained school personnel, as identified in W. Va. Code §18-5-22 (d), the administration of school stocked epinephrine to staff and students who experience signs and symptoms of anaphylactic shock without prior diagnoses. If adopted by the County Board of Education then each school may participate, as indicated in W. Va. Code §18-5-22c, in the EpiPen4Schools Program to receive FREE EpiPens with a prescription. The policy and manual changes/additions were made to ensure clarity to the current medication administration practices in the school setting. This policy revision will not affect any other existing State Board of Education policies.
The WVDE-Office of Special Programs is requesting that the revisions to Policy 2422.8 be placed on public comment.
Significant Revisions to Policy 2422.8 include:
• Section 4.6 provides the addition of the Fluoride Rinse Program.
• Section 6.1.h. allow the promotion and designation of the Fluoride Rinse as a nonprescribed medication under the auspices of the school principal.
• Section 6.4.e clarifies the safety of students without emergency medication(s) and licensed prescriber order at school. Students should not attend school without both in place as this is child neglect and could lead to a tragic outcome of the student.
• Section 7.2.e. clarifies the general rule of stock medication are not permissible in the school system. Medication(s) should be supplied by the parent/guardian for each individual student unless the County Board of Education has adopted the option of stock epinephrine as outlined in W. Va. Code §18-5-22c.
• Section 8.2 describes the WVDHHR-Fluoride Rinse Program for public health.
• Section 10 clarifies the ability to delegate the administration of specific emergency medications formerly approved by the West Virginia Board of Examiners for Professional Registered Nurses. It also allows for the ability of county boards of education to adopt the optional stock epinephrine policy to allow administration of epinephrine to students and school personnel who do not have prior diagnosis of severe allergies/anaphylactic shock under the standing order of a physician. The school nurse also has the ability to delegate and assign this procedure to other registered nurses and licensed practical nurses an designated qualified personnel per W. Va. Code §18-5-22(d) in the school setting.
The proposed revisions of the rule will encourage schools to participate in the WVDHHR/BPH-Fluoride Rinse Program to enhance the oral health for students in grades K-6. The revisions will also allow County Boards of Education the legislative option to develop medication policies allowing stock epinephrine administered under the prescription and standing orders of a licensed prescriber to students and school personnel who are experiencing signs and symptoms of severe allergic reactions/anaphylactic shock without prior diagnoses. The training and delegation of administering epinephrine to students and school personnel without prior diagnoses of anaphylactic shock will only be done by school nurses with delegation and assignment to other nurses (registered nurses and licensed practical nurses) and designated qualified personnel (teachers at will, aides and secretaries) working in the school system.
The following WV Board of Education (WVBE) policies are listed for your convenience. All WVBE policies are posted on the WVDE's Website at http://wvde.state.wv.us/policies.
Policy 2340 – Statewide Assessment Program
Policy 2419 – Education of Exceptional Students
Policy 2421 – Harassment
Policy 2422.8 -- Medication Administration
Policy 2460 – Use of the Internet by Students and Educators
Policy 2470 – Use of Technology by Students and Educators
Policy 2510 – Assuring Quality Education
Policy 2515 – Uniform Grading
Policy 2520.1-2520.15 – Instructional Goals and Objectives
Policy 4110 – Attendance
Policy 4360 – Collection, Maintenance, Disclosure of Student Data
Policy 4373 – Student Code of Conduct
Policy 5202 – Licensure of Professional/Paraprofessional Personnel
Policy 5310 – Performance Evaluation of School Personnel
Policy 5902 – Employee Code of Conduct
Policy 6202 – Indoor Air Quality
If you have questions regarding any of the WVBE's policies, contact Anita Maxwell, WVEA Communications and Instructional Issues by phone at 1.800.642.8261 ext. 116 or by email at email@example.com.